CONTRACT VEHICLES

Opportunities for Sole Source Procurement

Sole-Source Directly to Cooper Materials Handling

Any federal agency can identify work especially suited for an 8(a) firm and can set-aside the project without advertising in FedBizOpps/Commerce Business Daily. This allows the federal agency to directly award a contract to this 8(a) firm without lengthy contracting delays.

If this option is chosen, the steps typically followed are:

The project manager or interested party identifies a statement of work, prepares a government estimate and earmarks funds.

The agency chooses Cooper Materials Handling to perform the work

An authorization to negotiate is obtained from the SBA by filling out a Small Business Coordination Record form. The interested party may consult with their small business program office and/or the contracting office in order to complete the Business Coordination Record or a Procurement Request Form, depending on the agency. Federal departments have different forms; for example, the DOD and its agencies use DD Form 2579.

The prepared contract documents must include the following statement: "Request procurement be made pursuant to Section 8(a) of the Small Business Act 15 U.S.C. 637(a) and in accordance with FAR 19.8."

Once the procurement request has been made, the Small Business Deputy or the Contract Officer prepares an offer letter or a proposed project form (FAR 19.804-2). Download an offer letter template for SBA Region 4 (Word Doc format).

After the offering information is received and processed by the SBA, the process returns to the contracting officer who submits the Scope of Work and Request for Quotation to Cooper Materials Handling.

Cooper Materials Handling submits its proposal and the package is evaluated and negotiated (if necessary) by the agency.

The contract is awarded.

Sole-Source IDIQ for Cooper Materials Handling

When an agency finds an 8(a) company that they would like to utilize on a regular basis, the agency might choose to award a sole-source IDIQ (Indefinite Delivery/Indefinite Quantity) contract. Preparation of this IDIQ is very cost-effective for the agency as it minimizes the length of time involved in contracting out individual task orders and it is not as costly and time-consuming to award as a competitive IDIQ. This type of contracting mechanism can be awarded very much like the sole-source contracts described above.

BOA with Cooper Materials Handling

A BOA (Basic Order Agreement) can also be awarded on a sole-source basis under the 8(a) program. A BOA is a written instrument of understanding, negotiated between an agency, contracting activity, or contracting office and a contractor, that contains the following items:

Terms and clauses applying to future contracts (orders) between the parties during its term

A description, as specific as practicable, of items or work to be provided

Methods for pricing, issuing, and delivering future orders under the Basic Ordering Agreement

Past Performances

Point of Contact Information Available Upon Request

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